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Project Coordinator / Document Controller

  • Salary: £22k - 24k per year + Package
  • Location: Coulsdon
  • Job type: Permanent
  • Job reference: PR/044898
  • Date posted: 09/02/2021
This vacancy has now expired.
Hi I'm Natalie, I manage this role
Principal Consultant
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Job description


Job Title
Project Coordinator / Document controller

South London

Salary / Benefits - GBP22,000 - GBP24,000
Working hours: 37.5hrs per week, to work between the hrs of 8am - 5pm (e.g. 8am - 4pm / 9am - 5pm, flexible)
(Temporary home working due to COVID-19)

Start Date

Company Information
A successful company delivering innovative technology solutions and services to owners and operators of mission critical infrastructure.
With extensive experience in the rail, telecommunications, and networks markets

Essential Requirements

- 2 year(s) experience in similar role;
- Highly organised and efficient
- Good knowledge of Excel, Word and Outlook (e-mail, calendar etc);
- Ability to liaise and communicate on all levels;
- Basic knowledge of Health and Safety;
- Able to work as part of a team;
- Must be able to read, write and converse freely in the English language;
- Comply with the rules of the organisations Competence Management System;
- Helps to identify training needs of self and others.
(Detailed training programme for IMS Document Control system will be provided
Although not essential it would also be advantageous if you have
- Use of Document Management Portals such as Acconex or Asite
- Experience of working with or for TfL and / or Network Rail in a similar role

General Description:

To co-ordinate and manage Document Control to the Projects department across all projects. Assist the Project Managers in the co-ordination and administration of the project.


- Maintaining the IMS Document Control system ensuring that the current version of all controlled documents are available to relevant staff;
- Ensure that all controlled documents are available through the IMS search function;
- Updating and testing the IMS and project document records;
- Communicating by email to all relevant staff, new and revised changes to documents;
- Checking and issue of documents to clients via email or document management portal;
- Ensuring relevant and current documentation is available on SPIDER;
- Offer advice and recommendations for improving the Document Control processes;
- Uploading the latest versions of project-orientated documentation as requested by project managers/engineers;
- Maintenance of customer standards;
- Control of customer property onto the ADComms customer documentation web server;
- Trained as an Intranet Super-User;

Project Co-ordination and support tasks including;

- Assisting HR Department with staff training records
- Ensure the labour assign on IMS is up to date on a daily basis
- Weekly cross-referencing staff timesheets against labour supply invoices and approving
- Maintaining FORs driver checks for all drivers in Coulsdon
- Raising purchase requests when required on the SAP System for project engineers/managers
- To undertake and function within reason to ensure the smooth running of the department/working on own initiative and when requested to do so.
In addition to duties and responsibilities listed, the job holder is required to perform other duties assigned by the Operations Manager from time to time, as may be reasonably required of them.

Apply Now for more details

Navartis Ltd is a specialist recruitment company supplying highly skilled technical and management professionals within the global Transportation, Civil Engineering & Utility industries, if you are seeking a new position our recruitment team can locate the opportunity to suit your needs.

Hi I'm Natalie, I manage this role
Principal Consultant
Contact me
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